Notice is hereby given that sealed proposals for competitive contracting, not subject to public bidding pursuant to N.J.S.A. 40A:11-4.1 will be received by the County Purchasing Agent of the County of Salem. The following services have been established as priorities:
Proposal for providing Three Health Care Shuttles for Salem County Senior Residents 60 years of age or older and Limited Disabled Residents, and General Population in a Designated Rural Area Provided by the Salem County Office on Aging and Disabilities.
Specifications may be obtained daily between 9:00 AM and 4:00 PM from the Salem County Purchasing Department, Fifth Street Office Complex, and 110 Fifth Street, Suite 400, Salem, New Jersey 08079 or they may be mailed on telephone request (856) 935-7510, extension 8401 or email request to email@example.com
Responses shall be made on the forms and submitted in the manner designated within the specifications. They shall be enclosed in sealed envelopes bearing the legend, “Proposal for Providing Health Care Shuttles for Salem County Senior Residents 60 years of age or older and Limited Disabled Residents, and General Population in a Designated Rural Area Provided by the Salem County Office on Aging and Disabilities.” on the outermost package. Respondents must submit one Original (clearly marked “Original”) and three complete hard copies of their responses. The bids shall be returned to the Salem County Purchasing Department 110 5th Street, Salem, NJ 08079 no later than Thursday, November 5, 2020 at 11:00 AM, prevailing time, when they will be opened and read in public at Salem County Old Courthouse, 104 Market Street, Second Floor Conference Room, Salem, NJ 08079. Late bids will not be considered.
Respondents are required to comply with requirements of NJSA 10:5-31 et seq. and N.J.A.C. 17:27 regarding Equal Employment Opportunity Laws and regulations. Disadvantaged Business Enterprise (DBE), in accordance with the Department of transportation (DOT) Regulations 49 CFR Part 26, shall have the maximum opportunity to participate in the performance of this contract. A race DBE goal has been assigned for this project.
Respondents are required to comply with the requirements of P.L. 1975, C. 127 (N.J.A.C. 17:27) Affirmative Action and P.L. 1977, C. 33 (N.J.S.A. 52-25-24.2) Corporate Disclosure.
IMPORTANT INFORMATION RELATIVE TO THE BID OPENING
In lieu of dropping off proposal packages in person we strongly request you use the US Postal System-Certified Mail, Fed Ex, UPS or other mail delivery partner that will be able to confirm receipt of delivery. Salem County continues to receive mail and deliveries on a daily basis. If you appear in person to drop off bid packages you MUST call Salem County Purchasing at (856) 935-7510 x 8401 one day in advance in order to be registered to enter the building. You will be limited only into the lobby to drop off proposal packages.
At the present time, Salem County has decided NOT to postpone or cancel any scheduled bid/proposal opening. We are closely monitoring the evolution of the COVID-19 Pandemic and will issue an addendum should any change be necessary in our Bid/Proposal Acceptance schedule or process.
N.J.S.A 40A:11-23 requires Salem County to conduct a physical “public opening” despite the Governor’s Executive Orders. Salem County will offer a public space at Salem County Old Courthouse, 104 Market Street, Second Floor Conference Room, Salem, NJ 08079 that enables us to adhere to the “Social Distancing” mandates that may be in place at the time of the bid/proposal opening. Entrance to this building will be from the side door to the left when facing the Old Courthouse from Market Street. However, in order to safeguard all parties involved, we have restricted public access to our buildings and require ALL visitors to call in advance and schedule time with the respective department in order to gain access to our facilities. This includes dropping off proposal packages and attendance in person at proposal openings.
In the interest of providing the most flexibility to interested parties and to adhere to the “Social Distancing” and “Re-opening” directives, Salem County will also provide the availability for all interested parties to participate in the bid/proposal opening by conference call. Ten minutes before the scheduled opening, we will open a toll-free phone line that you will be able to access by calling (605) 313-4433. When prompted enter access code 237016#. Before the bid/proposal opening you will be asked to state your name and organization so it can be recorded on the sign-in sheet and you will be noted as participating remotely.
If you choose to attend the proposal opening in person you assume all risk of any potential exposures. If you plan to attend the proposal opening in person, you x call Salem County Purchasing at (856) 935-7510 x 8401 no later than Wednesday, November 4 at 9:00 am. At that time, you will be asked a series of questions prior to being registered to gain entry to the building. Upon your arrival at the building you will have your temperature recorded by our Sheriff’s Officers. You will be limited access only to the second-floor conference room for the bid opening. No other access throughout the building will be permitted.
Any questions regarding the RFP prior to the opening may be addressed in writing to Deborah Turner-Fox, Purchasing Agent; 110 5th Street, Salem, NJ 08079 . Technical questions regarding the RFP prior to the opening may be addressed to Deborah Turner-Fox, Purchasing Agent.
By order of the Board of Chosen Freeholders of the County of Salem, Benjamin H. Laury, Freeholder Director.
Debby Turner-Fox, Qualified Purchasing Agent