Deadline: Wednesday August 4, 2021

The Public Works Committee of the Salem County Board of County Commissioners invites sealed Proposals and Qualifications for Professional Services for FY 2020 Design Preparation of a Field Survey and Base Mapping for South Greenwich Street/Telegraph Road, County Road #540, Phase 1 Resurfacing Project for the County of Salem Federal Project No. STPGP-0540(300), NJDOT JOB #7101316.

A “Request for Proposal and Qualifications” (RFP/RFQ) document may be obtained daily between 8:30 AM and 4:30 PM from the  Salem County  Engineer’s Office, Fifth Street Complex, 110 Fifth  Street, Suite  600, Salem, New Jersey 08079, it can be mailed on telephone request to (856) 935-7510, extension 8549 or e-mail request to . If you intend to appear in person to pick up the RFP/RFQ document for these Professional Services you MUST call the Salem County Engineer’s Office at (856) 935-7510 extension 8549, one (1) day in advance in order to be registered to enter the building.  During the call you will be asked a series of questions that must be answered prior to being approved for building access. Be advised you MUST wear a mask to enter the building and you will be required to submit to a temperature check. You will be permitted only into the Lobby to pick up the RFP/RFQ from the Sheriff’s Officer stationed at the door.

This “Request for Proposal and Qualifications” (RFP/RFQ) document is official notification of needed professional services. This RFP/RFQ is being issued to solicit a Proposal from firms qualified to perform professional land survey services on federal aid projects.   A submittal does not guarantee that the firm will be contracted to perform any services but only serves notice that the firm desires to be considered.

Prior to negotiations, the prime consultant and any sub-consultant (A/E firm) must be approved by NJDOT for Cost Basis.  Please visit http://www.state.nj.us/transportation/business/procurement/ProServ/CostBsisApprov.shtm for additional guidance and requirements.

This project involves Federal funding participation through the Federal Highway Administration (FHWA).  The County will conform to the procurement requirements by “Competitive Proposal Method” under the Brooks Act and Federal Policy Guide 23 CFR 172A. The selection of a consultant must result from negotiations that utilize a qualification based selection process. The process and any resulting contract must first be reviewed by the New Jersey Department of Transportation prior to use or execution.

Proposals shall be made in the manner prescribed.  The Proposal shall be enclosed in a sealed envelope bearing the legend, PROPOSAL and QUALIFICATIONS for Professional Services for FY  2020 Design Preparation of a Field Survey and Base Mapping for South Greenwich Street/Telegraph Road, County Road #540, Phase 1 Resurfacing Project for the County of Salem Federal Project No. STPGP-0540(300), NJDOT JOB #7101316FY, on the outside.  The Proposal shall be returned to the Salem County Engineer’s Office on or before 11:30 AM prevailing time on August 4, 2021.  The Proposals will be opened by the County Engineer.  Late Proposals will not be considered.

This proposal is being solicited through a “Fair and Open” process in accordance the N.J.S.A. 19:44A-20.4 et seq.

Firms are required to comply with the requirements of P.L. 1975, C. 127 (NJAC 17:27, et seq) Affirmative Action and P.L. 1977, C.33 (N.J.S.A. 52:25-24.2) Corporate Disclosure. Firms must abide by the New Jersey Prevailing Wage Act, P.L. 1963, Chapter 150.

Any questions regarding the “Request for Proposal and Qualifications” prior to the official opening may be addressed to Salem County Engineer’s Office, Fifth Street Complex, 110 Fifth Street, Suite 600, Salem, New Jersey, 08079.  Telephone (856) 935-7510 extension 8549.

In lieu of dropping off the RFP/RFQ in person we strongly request you use the US Postal System – Certified Mail, “Fed Ex”, “UPS” or other mail delivery service that will be able to confirm receipt of delivery.  Salem County continues to receive mail and deliveries on a daily basis.  If you intend to appear in person to drop off your RFP/RFQ you MUST call the Salem County Engineer’s Office at (856) 935-7510 extension 8549 one (1) day in advance in order to be registered to enter the building.

Be advised you MUST wear a mask to enter the building and you will be required to submit to a temperature check.  You will be permitted only into the Lobby to drop off your RFP/RFQ to the Sheriff’s Office stationed at the door.

Important Information Relative To The Bid Opening

At the present time Salem County has decided NOT to postpone or cancel the receipt of Proposals.  We are closely monitoring the evolution of the COVID-19 Pandemic and will issue an addendum should any change be necessary in our Proposal acceptance schedule or process.  N.J.S.A. 40A:11-23 requires Salem County to conduct a physical “public opening” despite the Governor’s Executive Orders.  Salem County will offer a public space at 110 5th Street, Conference Room 105 that enables us to adhere to the “Social Distancing” mandates that may be in place at the time of the Proposal opening.  However, in order to safeguard all parties involved, we have restricted public access to our buildings and require ALL visitors to call in advance and schedule time with the Engineer’s Office in order to gain access to our Facility.  This includes dropping off Proposal documents and attendance in person at Proposal openings.

In the interest of providing the most flexibility to interested parties and to adhere to the “Stay at Home” directives, Salem County will also provide the availability for all interested parties to participate in the Proposal opening by conference call.  Ten (10) minutes before the scheduled opening, we will open a toll-free phone line that you will be able to access by calling 605-313-4433. When prompted enter access code 237016#.  Before the Proposal opening you will be asked to state your name and organization so it can be recorded on the sign-in sheet and you will be noted as participating remotely.

If you chose to attend the Proposal opening in person you assume all risk for any potential exposures.  If you plan to attend the Proposal opening in person you MUST call the Salem County Engineer’s Office (856) 935-7510 extension 8549 no later than Tuesday, August 3, 2021 AT 11:30 AM.  At that time, you will be asked a series of questions prior to being registered to gain entry to the building. Be advised you MUST wear a mask to enter the building and you will be required to submit to a temperature check.  You will have limited access only to Conference Room #105 for the Proposal opening.  No other access throughout the building will be permitted.

By order of the Board of County Commissioners of the County of Salem, Benjamin H. Laury, Director.

Edward Ramsay, Chairman
Public Works Committee

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